Property Site Manager – Temp to Hire – Monday through Friday – 8:00am to 5:00pm

Under the supervision of the property manager, responsible for the personnel and maintenance of the physical property, realize maximum income at minimum operating cost in accordance with the objectives set by the Company and Owner.

Duties and Responsibilities:

1. Must fill out an application and be approved for Fidelity Bond before job is considered permanent.
2. Must have a high school diploma or GED.
3. Must be willing to do Fair Housing training and any other industry training that is required.
4. Always project a neat and professional appearance.
5. Always be courteous, helpful and sincere to maintain a desirable image for the property.
6. Ensure that residents are provided with a clean, and well-maintained community.
7. Ensure all on-site personnel comply with all policies and procedures established for the property.
8. Train and be responsible for work performed by all staff members under his/her direction.
9. Interview personnel as required and as approved by Property Manager.
10. Ensure all personnel time cards are maintained properly and submit to main office as directed.
11. Adhere to all company personnel directives as per the manual of operations and procedures.
12. Survey property daily for maintenance and general items in need of attention and take appropriate action. Advise the manager of any necessary repairs, maintenance staff problems, and contractors’ performance on property.
13. Obtain quotations according to policies and procedures.
14. Supervise all contracted companies and make recommendations to Property Manager for any contractor cancellations or capital improvements.
15. Make sure all contractors have sufficient liability insurance while performing work on the property. (Property Manager must approve Contract work exceeding $200.00.)
16. Establish schedules and assign personnel for routine maintenance and emergency coverage.
17. Ensure that all maintenance requests are handled on an immediate one-call basis unless parts must be ordered causing a delay. Make sure resident is informed of any delays. Supervise maintenance staff.
18. Survey all move-outs, make appropriate service orders for maintenance personnel and complete move-out forms in accordance with standard move-out charges, lease agreements and the laws of the state. Responsible for taking pictures of units left with excessive damage.
19. Survey all move-ins after maintenance personnel have completed the assigned work orders prior to move-in date.
20. Purchase office supplies in accordance with company policy. Do not overstock.
21. Adhere to company accounting directives. Prepare and submit all required reports in a timely manner and as directed. Ensure that reports rendered are both correct and complete.
22. Have knowledge of computer and software on property, if applicable.
23. Make certain office is open during regular scheduled working hours. If office is to be closed temporarily, office is to be locked and notice placed on the door informing visitors as to your return. Forward calls to answering service and/or answering machine.
24. Site Manager is to ensure that he/she and/or maintenance, if applicable, is on call 24 hours, 7 days per week.
25. Receive, record and take appropriate action to handle resident complaints.
26. Enforce all rules and regulations for your property and take appropriate action to correct violations.
27. Report accidents and emergency situations to the central office immediately and prepare proper incident reports.
28. Responsible for notifying residents of rental increases and inspections. Ensure all notices are delivered and posted as instructed and required by state law, HUD or Rural Development.
29. Assist in leasing apartments; qualifying applicants, completing move-in packets. Site manager is responsible for occupancy percentage and conceiving means for attracting and retaining residents.
30. Assist in filing all documents and work orders.
31. Assist with the preparation of annual or interim recertification’s as needed.
32. Prepare, process and sign all leases and related forms. Approve all processed applications for apartments in accordance with established procedures and approve prepared lease packets and lessee’s signature prior to filing.
33. Collect rents and handle delinquent accounts. File eviction on delinquent residents according to applicable eviction procedure.
34. Make bank deposits in a timely manner and maintain accurate records of all financial transactions of the property.
35. Maintain an up-to date listing of all current residents and vendors, mailing addresses and phone numbers.
36. Work within established budget and financial parameters as provided by property manager.
37. Make recommendations for resident activities and prospective resident advertising and work with residents and resident organizations.
38. Perform other duties and attend all meetings that may be requested by the Property Manager.
39. Comply with all published policies and procedures established for the property.

Job Order 464:3

Position requires Pre-Employment Drug Screen.

Applications for these positions are being accepted at Premier Staffing.