The Full-Time position is responsible to the Executive Director.   The Accounting Clerk is a non-exempt status employee in a management position.  This position is responsible for assisting the Executive Director in daily financial functions of the accounting office with Public Housing, Section 8 and Tax Credit programs, and all programs under management.  This position involves independent judgment and performance of accounting and related clerical duties based on knowledge gained through work experience, required qualifications, and training.  Work problems involving departure from established policy and procedure are reviewed by the Executive Director for a final decision.

ESSENTIAL REQUIREMENTS OF ACCOUNTING CLERK:

1. Knowledge of basic accounting/bookkeeping principles with accounting/bookkeeping/clerical experience including supplemental courses in business, accounting, secretarial and/or office management, or any equivalent knowledge, abilities and skills.
2. Knowledge of business English, spelling, punctuation, and arithmetic and basic accounting principles.
3. Knowledge of office equipment:  Computer Windows 10 with Word, Excel, Quick Books, Ten-Key, Calculator, and ability to learn new software within a reasonable time period.  (Lindsey housing software)
4. Knowledge of principles and methods of office management and office procedures, systems and equipment and the ability to professionally and efficiently organize the office as well as the workload.
5. Ability to document and produce monthly accounting reports for all projects
6. Timely Preparation of Payroll, Payroll Tax deposits, Federal, State and Unemployment Compensation Reports, Retirement Benefits, Personnel records, ACH filing of taxes, payrolls and garnishments.
7. Produce Fiscal Year End reports, documents, statistics, accruals, etc.. for Fee Accountant and Auditors.
8. Ability to keep moderately complex records, to assemble and organize data and to prepare reports from such records.
9. Knowledge of regulations, procedures and services of the Housing Authority or ability to acquire such knowledge during a reasonable period of training.
10. Ability to work independently with minimal supervision required.
11. High Degree of Confidentiality of information in all areas, clients, co-workers, commissioners, director.
12. Must possess good communication skills with the Executive Director, Board and staff
13. Must display courteous attitude with employees, tenants, and public.
14. Be an administrative Team Leader for co-workers.
15. Notary (not required but useful)
16. Assist with all programs as needed by responding to and recording all inquiries directed to the accounting office which may include but not be limited to phone calls, walk-ins and assistance at the business office window.
17. Assist in the development of housing policies and procedures as needed.
18. Work closely with the Housing Department to monitor new rents, interim rent changes and pro-rated rents entered into the computer system for all programs, set up Repayment agreements, and verify move out costs assessed to tenants.
19. Be willing to gain and maintain a good understanding of the Public Housing, Section 8 Housing Choice Voucher and Section 42 Low Income Housing Tax Credit program guidelines for administration of all program policies, procedures and financial records.
20. Be willing to attend any training as may be required to carry out the responsibilities of the Accounting Clerk.
21. Perform and track Annual Inventory on all programs.
22. Ability to read and refer to resource manuals provided to assist with understanding and interpreting regulations, policies and procedures.
23. Ability to process all correspondence and financial reports legibly and professionally.  Must be able to create letters, legal processing of evictions, and general correspondence in an accurate and professional manner and style.
24. Develop and maintain open lines of communication and positive public relations as a liaison with community resources to promote and improve the integrity of the housing authority for the betterment of the community, housing recipients, and staff.
25. Must be willing to accept assignment of new activities and goals as assigned by regulation change or the Executive Director.

QUALIFICATIONS AND SKILLS:

• Associates degree with two years work experience in housing management and/or an accounting/ clerical position of equivalence.
• Strong organizational, interpersonal, communication, typing, math and accounting skills.
• A good working knowledge of office equipment and computer software is required.
• Possess or acquire an ability to work with individuals from varying ethnic and socioeconomic backgrounds.
• Believe in the Mission Statement and become an Team member.
• Maintain an attitude of courtesy, respect and service for all clients and co-workers.
• Possess an ability to listen, be objective, adhere to established principles, show courtesy, compassion, initiative and good judgment.
• Confidentiality must be maintained always with respect to both customers and housing authority staff.
• Possess the ability to adapt readily to changes made in the working environment and program regulations and requirements.
• This person must maintain a valid driver’s license.