Job Information |
Maintenance Director – Monday through Friday from 8:00 am to 4:00 pm – some evenings and weekends as needed for special events
Purpose: The Director of Maintenance shall ensure a clean and safe environment for the purposes of work and worship. Develops, plans, coordinates, organizes, directs, and evaluates maintenance for the church in accordance with policies and procedures, standards, and guidelines; current Federal, State, and local laws and regulations; and as directed by the supervisor by performing the following duties personally or through subordinate employees and/or volunteers. This includes maintenance duties, lawn care, snow removal, vehicle/transportation maintenance, and event set up/take down
Education, Licensure and Experience
- High school diploma or general education degree (GED) preferred but not required.
- Experience and/or certification in management, HVAC, plumbing, electrical and/or carpentry used preferred but not required.
- Valid Drivers License with an acceptable Department of Motor Vehicles Record.
Essential Functions:
- Possess, maintain, and apply a practical knowledge base regarding issues and regulations affecting the church and maintenance department. This includes but is not limited to building maintenance and preventative maintenance, environmental, snow removal, van/bus service/maintenance, lawn care, and snow removal.
- Maintain, update, and access current resource base, keeping apprised of regulations, trends, tools, and developments in maintenance related areas including but not limited to HVAC, plumbing, electrical, and carpentry. Major maintenance and repairs shall be completed by vendors and this position coordinates that process.
- Oversee, monitor, inspect, maintain, and supervise the planning, coordinating, directing, organizing, scheduling, and implementing the maintenance, environmental, lawn care, snow removal, and/or transportation duties of the building either personally, through subordinates/volunteers, and/or contractors in a timely manner to ensure compliance with church, federal, state, and local quality, safety, and sanitation standards and regulations including but not limited to Life Safety Codes and Building codes. These duties and instructions may include but are not limited to:
- Follow instructions given in work assignments, work schedules, work orders, and/or as directed by Supervisor and ask for clarification regarding duties and/or procedures as needed.
- Communicate and work with all staff in all departments to insure the maintenance department needs of the church are met and work requests are completed timely as well as event set up/take down needs of the church.
- Monitor that adequate maintenance, environmental, lawn care, and snow removal supplies and equipment levels and inventory are maintained in coordination with church needs and budget.
- Oversee the care, repair, and maintenance of all equipment, building structures and fixtures, and furnishings.
- Organize and familiarize self and staff/volunteers as needed to machines and systems in the church, their location, the location of their safety and procedure manuals, safety precautions to be used, fuel types, and related issues. This may include but is not limited to such machines/systems as boilers; air conditioners; hot water heaters; sprinkler system; mowers/carts/vehicles; compressors; furnaces; fire, sprinkler, and security systems; electrical panels, shut-off valves; whirlpools; dishwashers; slicers; refrigerators; freezers; saws; vacuums.
- Empty and transport trash and waste to disposal area.
- Oversee the care, repair, and maintenance of the grounds including but not limited to snow removal, salting, mowing, edging, trimming, fertilizing, and care of sprinkler system.
- Maintain and implement an ongoing quality assurance program for the maintenance department including a preventative maintenance program of all systems and equipment.
- Supervise fire and safety protection and prevention in the department and in the church by ensuring staff/volunteers/members are in-service on these policies and procedures; safety and protective clothing are worn (including but not limited to safety goggles, ear plugs); and safety policies and procedures are followed (including but not limited to Lock-Out/Tag-Out) as needed.
- Coordinate and perform the transportation needs and scheduling of church vehicles. Clean and service church vehicles including but not limited to washing and vacuuming, fueling, oil and filter changes, tire pressure, lubricants, tire rotation, and similar servicing needs.
- Develop, maintain, review, monitor, and update maintenance department related policies and procedures and job descriptions to ensure duties and services are implemented and performed in a timely and quality manner in accordance with current standards, guidelines, and regulations while meeting the company needs. Uphold and comply with all policies and procedures and encourage staff to do the same.
- Assist to prepare the department budget for equipment, supplies, labor, capital expenditures/requests, \for review and approval.
- Review and monitor department budget regularly to ensure efficient operation and to ensure expenditures stay within budget limitations, reporting any budget variance to the Administrator.
- Approve invoices and payroll to ensure accurate expenditures.
- Monitor economic trends/costs and recommend to the Administrator adjustments in department services and supplies to make adjustments/recommendations.
- Participate and as appointed direct/coordinate in regularly scheduled meetings such as staff and similar committee meetings.
- Communicate to administration regarding issues/concerns regulatory issues, budget, changes in or need for changes in staffing, etc. Resolve and/or report any safety or other concerns to the Administrator, Lead Pastor, or other appropriate individual. Investigate and resolve department quality and service complaints/concerns. Monitor/Identify any employee health and wellness concerns in order to maximize productivity and limit Workers Compensation Claims.
- Assist with and/or coordinate and conduct orientation and/or in-service programs for staff/volunteers as required, assigned, requested, and/or needed to ensure staff/volunteers are competent to perform assigned duties.
- Complete administrative duties such as completing appropriate forms, inspections, reports, preventative maintenance audits/checks, and similar items. Document all entries accurately and completely and post as needed.
- Perform all work assignments and/or work schedules thoroughly and in a timely manner as outlined in work assignments/work schedules and instructed by supervisor in accordance with established policies and procedures including but not limited to Safety, Infection Control, Personnel, including confidentiality and grievances, Abuse and Neglect, OSHA and HIPAA. Report any concerns regarding standard of practice of other staff members immediately to their supervisor. Ask for clarification regarding policies and procedures or anything else you do not understand as needed.
- Other duties as assigned.
Supervisory Responsibilities
Recruits, assigns, and coordinates employees and volunteers of the department to ensure quality care and services in accordance with the church policies/procedures and applicable laws. Plans and directs work schedules to assign and coordinate the work of staff and volunteers to promote efficiency of operations and in accordance with budgeted hours including delegating responsibility and accountability to as deemed necessary and in your absence.
Language Skills
Must be able to read, write, speak and understand the language of the majority cultural group in order to communicate with the staff, congregation members, contractors, and their representatives. Must be able to hear enough to understand those individuals as well. Ability to read, interpret, and comprehend documents such as governmental regulations, safety regulations, assignment sheets, Building Codes, and procedure manuals. Must be able to write reports, business correspondence, policies and procedures, and other administrative forms as outlined above.
Must be able to effectively communicate in an individual settings. Must be able to present information and respond to questions from individuals and/or groups including staff, congregation members, vendors, and the general public.
Mathematical Skills
Must mathematical skills in order to perform department duties such as mixing chemicals, carpentry, budgetary, charge slips, mileage, and payroll duties.
Reasoning Ability
Ability to apply common sense and judgment in solving problems and interpreting and understanding instructions furnished in written or oral form. Must be able to make independent decisions when circumstances warrant such action.
Computer Skills
To perform this job, should have knowledge of Internet; Spreadsheets; E-mail, Word Processing; computerized billing; computerized work orders, and ordering software.
Other Skills and Abilities
- Good organizational skills with ability to prioritize multiple tasks and deal with frequent interruptions
- Basic office skills such as phone skills, voice mail, copying, faxing, typing, and directing visitors.
- Ability to cope with the physical and emotional stress of the position as employee.
- Ability to function independently given assigned duties.
- Ability to communicate, work, and interact with a variety of individuals.
Work Environment and Physical Demands
The physical demands described here are representative of those that must be met by to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk; bend; squat; kneel; twist/turn; push; use hands/fingers handle items, feel, and clean; climb; balance; reach with hands and arms; stand; and smell. The employee is occasionally required to sit. The employee must regularly lift/carry/move up to 50 pounds and occasionally life/carry/move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to cold, warm, and/or humid conditions; fumes or airborne particles; toxic or caustic chemicals; electrical and moving mechanical parts of machinery and the building. The noise level in the work environment is usually moderate but occasionally loud.
Job Order 37:5
Position requires Pre-Employment Drug Screen.
|