| Job Information |
Maintenance Supervisor – Temp to Hire position – Full time – 7:30 am to 4:00 pm
Duties and Responsibilities
General:
- Maintain a professional image and attitude in keeping with the objectives of the Authority and residents’ welfare.
- Report to the Executive Director each day to communicate daily needs of the property.
- Report any observed problems in units or on the property to the Executive Director.
- Wear uniform shirt and identification as provided/directed by the Executive Director. Jeans or khaki pants may be worn that are in good condition and free of dirt, paint and holes. Work boots and/or tennis shoes may be worn; however, sandals are not allowed.
- Supervise any subordinate maintenance staff of the site.
- Recommend, when appropriate, the use of outside contractors for some projects and supervise their work.
- Maintain records and prepares reports in accordance with regulations.
- Participate in the hiring process by interviewing candidates and making hiring recommendations.
- Make recommendations for changes in policies and procedures in response to changing conditions, requirements, regulations or technology.
- Assist in preparations of maintenance budget for the site.
- Regularly conduct inventory of equipment, tools, parts and supply of materials.
In the event a property requires multiple maintenance personnel, the Maintenance Supervisor is responsible for overseeing the following work tasks, and may be involved in the actual labor to complete the same. In addition, the Maintenance Supervisor is responsible for coordinating the crew, assessing employee performance, hiring, reviewing time and leave reports, performing appraisals of staff, and ensuring that staff are properly trained.
Physical Requirements:
- Physical aspects of the job may require heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, and carrying.
Grounds:
- Keep or ensure that the grounds, garbage container areas, hallways, garages and/or parking lots, in a neat and orderly manner not allowing any trash or debris to accumulate. Patrol these areas every morning and continually throughout the day. Depending on the property, you may be required to vacuum and/or blow hallways, parking areas and/or breezeways as necessary. The direct supervisor will determine the frequency of these duties. Some properties may require these tasks daily.
- Oversee and assist all work associated with the upkeep of the grounds.
Work Orders:
- Work orders are to be recorded in the work order system. Work orders are to be prioritized and completed according to Maintenance Plan/Policy.
- Maintain and periodically analyze work orders for consistent patterns or long-term maintenance concerns.
- Always report questionable activity, unsanitary conditions, unauthorized occupants and/or pets to the Executive Director.
Building & Common Area Maintenance:
- Regular maintenance of the building exteriors, building interiors and common areas are the responsibility of the Maintenance Supervisor and include but are not limited to pressure-washing as needed, painting and maintenance of all building systems such as gutters and downspouts, roof drainage systems, surface water management systems, fire alarm systems, fire extinguishers, signage, laundry centers, and any other common areas, etc. The Maintenance Supervisor should conduct a monthly check of all property systems to determine the maintenance needs of any aspect of housing units, including major equipment.
- Assist in the procurement of outside contractors when necessary and help establish general guidelines and priorities in the contractor’s projects.
- Participate in annual inspection of units to determine the need for preventative and restorative repairs.
- Perform a wide variety of electrical, plumbing, carpentry, and preventative maintenance tasks, as needed.
- Crawl spaces and venting areas are especially susceptible to stray cats, insects, birds and rodents. A monthly check that all areas are sealed should be conducted with supplemental pest control called should the need arise.
Parking Areas:
- Parking areas are to be maintained in a clean and safe manner. Speed bumps, fire lanes and parking stalls should always be crisply painted. Any potholes should be addressed immediately with cold patch, with larger jobs being bid by asphalt contractors.
Inventory, Tools & Supplies:
- The Authority will supply Maintenance staff with basic tools such as a hammer, screwdrivers, drill, etc. Specialty tools used for property purposes may be purchased with the approval of the Executive Director.
- Keep an inventory on all parts and tools belonging to the property. Maintain materials and tools in a neat and orderly manner at all times. Maintain a neat and organized workshop area free of clutter and debris. Upon completion of maintenance task, all tools and excess supplies shall be cleaned up and stored appropriately.
Bids & Vendors:
- Larger projects that will likely cost over $10,000 such as re-paving, exterior paint, roof replacements and the like requires bid specifications be prepared and at least three bids for the same work/same product are obtained. Occasionally, bid specifications may require a consultant’s expertise to prepare, which should be discussed with the Executive Director prior to obtaining such services.
- The Authority takes great pride in the relationship developed with many vendors. The Authority expects each staff member to treat vendors with respect, fairness and honesty. The Authority does not allow ‘kick-backs’ or gifts from vendors.
- The Authority does not use any vendor ‘exclusively’.
- The Authority does not ever allow vendors to charge materials or anything on property accounts.
Turnovers:
- Vacant units are to be turned and made market ready within 7 days of the prior resident’s move-out. Status of vacant units should be reported to office staff daily.
- During the 3rd week of every month, pre-inspect any units on notice to vacate and assess what maintenance supplies will be necessary to return the units to market ready status. Prepare a supply order in writing and turn it in to the Executive Director for approval.
- At the discretion of the Executive Director and depending on size of property and number of turnovers, maintenance personnel may be required to paint units.
- Vendor scheduling may be done by the Maintenance Supervisor at the discretion of the Executive Director to include painters, cleaners and carpet cleaners.
- Change the lock(s) on unit doors and make or have made any necessary keys. Occupied unit keys may require changing periodically depending upon the situation.
Vehicle use/ Mileage/ Supply transport
- Authority vehicles are to be driven only by approved licensed drivers with a clean driving record. These vehicles are to be used on the property only for the transport of supplies. Residents are not allowed in or on the vehicles at any time. The vehicles are to be maintained in a neat and orderly manner at all times. Abuse or misuse of vehicles may cause the elimination of the vehicle and/or revocation of driving privileges.
- It is not recommended that personal vehicles be used and mileage for travel on the property is not reimbursed.
- Mileage reimbursement is reserved for special trips, not for regular trips to pick up supplies. Should the need arise for mileage reimbursement, complete the provided form and turn in monthly. Mileage is paid through accounts payable, not through payroll.
On-call Emergencies:
- The Maintenance Supervisor and Maintenance Mechanic must be available to take emergency calls 7-days a week. The staff person on-call will be equipped with a cell phone and is required to return calls within 30 minutes.
- Maintenance staff must never respond to an emergency call while intoxicated or after consuming alcohol.
- On call emergencies are considered anything involving life-safety issues, floods, fires, earthquakes, other natural disasters or major destruction or threat to the physical property.
- Maintenance staff are never allowed to carry weapons.
Safety:
- All staff must strictly adhere to safety policies and procedures to prevent on the job injuries and maintain a safe work and living environment. Additional safety training is available through the Authority office.
Skill Requirements
- Knowledge of the principles of management and supervision.
- Knowledge of HUD regulations regarding housing quality standards and other maintenance related standards.
- Knowledge of the Authority’s policies and procedures.
- Knowledge of the physical layout of the site.
- Knowledge of building and grounds maintenance, including standard practices, methods, tools, materials, electrical, plumbing, HVAC, painting, carpentry, and grounds keeping.
- Knowledge of safety rules, including accident causation and prevention.
- Knowledge of occupational hazards and appropriate safety precautions.
- Ability to supervise a comprehensive maintenance program for a public housing site.
- Ability to analyze information from inspections in order to determine the maintenance needs, and the quality of maintenance services provided.
- Ability to develop plans and procedures for efficient and timely completion of work.
- Ability to maintain records in an orderly fashion.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with supervisor, subordinates, co-workers, residents, contractors, and the general public.
- Ability to prepare recommendations and reports, as required.
- Ability to read, understand and work from sketches and blueprints.
- Ability to understand oral and written instructions.
Qualifications for this Position
- High school education or equivalent. Some college preferred.
- Experience in multifamily maintenance and experience involving public contact preferred.
- Valid driver’s license and current vehicle insurance.
- Use of personal automobile for local job-related travel and pick-up, or ability to drive pickup truck and van.
- Neat, clean and appropriate appearance.
- Some type of formal training or experience in the following areas: carpentry; light plumbing work; light electrical work; painting; refurbishing and Authority’s “Maintenance Test”.
- Willingness to pitch in and work in areas other than repairs and maintenance, i.e. janitorial, custodial, gardening, painting, etc.
- Physical aspects of the job may require heavy lifting, bending, kneeling, stooping, climbing, balancing, and carrying.
NOTE: This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification.
Job Order 461:1
Applications for these positions are being accepted at Premier Staffing.
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