Administrative Assistant – Temp to Hire position – Monday through Friday 7:30 am to 4:30 pm – Possible Overtime – Offers Health Insurance and 401K

Responsibilities:

• Provide administrative support to the office manager, project manager, and other construction management staff
• Answer incoming phone calls and respond to emails in a professional way
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new projects
• Prepare forms such as change orders, purchase orders, subcontract agreements
• Execute clerical and general office duties such as setting up filing systems, data entry, typing copying, and other administrative tasks for special projects as requested
• Maintain current Certificates of Insurance, W-9’s

Qualifications:

• High School diploma is required – additional college such as an associate degree or bachelor’s degree is very valuable.
• 2 years of experience of administrative assistance experience is needed – previous administrative duties in a busy construction office are ideal
• Familiarity with the construction industry is desired, but not required
• Excellent time management, organization and communication skills are needed
• Proficient in computer skills, especially Microsoft Office (Word, Excel and Access)

Job 55:9

Applications for these positions are being accepted at Premier Staffing.

Bookkeeper – Temp to Hire position – Monday through Friday from 8:00am to 5:00pm – between 30-40 hours a week (flexible)

Candidate would be doing accounts payable, accounts receivable, data entry of payroll and other miscellaneous bookkeeping related duties.  Quick Books preferred.

Job Order 477:1

Applications for these positions are being accepted at Premier Staffing.

Bilingual Receptionist – Temp to possible Hire – Monday through Fridays – Day hours – 40 hours per week

In this position, the Receptionist will be responsible for all front office functions including patient relations, appointment scheduling, telephone duties, patient registration, insurance verification, directing patients and visitors.  Additionally, this position will provide excellent customer/patient services via phone and in person, referring callers to the appropriate departments. 

Candidate must have a professional demeanor, ability to multi-task and prioritize. Good communications skills and the ability to provide excellent customer service are required. Prior experience with an electronic health record (EHR) system is preferable. Responsibilities will include but are not limited to patient registration, patient check in/out, answering telephone (including general health department calls), making appointments, taking patient messages, insurance verification, faxing, filing, and medical records. Candidate must be able to work in a fast-paced environment under general supervision. MUST be Bilingual English/Spanish communication skills are required.

Essential Functions:

• Greet patients and visitors in a prompt, courteous, and helpful manner
• Checks in patients, verifies and updates necessary information in the patients electronic health record (EHR)
• Enters all of patient information into the EHR
• Verifies method of payment for service (Medicaid, Medicare, private insurance, private pay, etc.) and collects data and/or co-payment as appropriate.
• Assists in coordination of patient flow to allow the clinic to serve an adequate number of patients as established by grant requirements.
• Must exercise utmost diplomacy and tact to provide excellent customer service for patients; practices confidentiality and privacy protocols in accordance to 3RPHD policies and procedures and HIPAA requirements.
• Maintains patient waiting areas, office files, and front-desk areas in a manner that is organized and neat.
• Completes daily batch reports and cash collections drop following daily operations and ensures reports are forwarded appropriately and timely to accounts receivable.
• Maintains appointment schedule and follows office scheduling policies.
• Communicates with patients and providers.
• Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel as needed.
• Performs day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, faxing, and answering phones and data entry.
• Attends scheduled department staff and clinical meetings.
• Performs other duties as required.

Employment Qualifications:

• High School graduate or equivalent
• Must be 18 years of age
• 2-4 years in a medical setting preferred
• 2-4 years in a customer service setting preferred
• Knowledge of basic office procedures
• Knowledge of basic office equipment including copier, fax machine, and computer.
• Knowledge of Medical Terminology
• Ability to maintain confidentiality of patient and employee information

Criminal Background Check and Child Abuse Registry Check will be required. Position requires Pre-Employment Drug Screen.

Job Order 86:15

Applications for these positions are being accepted at Premier Staffing.

Legal Assistant – Temp to Hire position – Monday through Friday – 8:30am to 5pm. No Health Insurance, but offers an aggressive pension plan

Legal Assistant in a established law firm. Candidates will be answering phones, meet and greet clients, prepare legal documents in Microsoft Word, schedule appointments and other office support as needed.   Individual must have excellent communication skills, accurate/above average typing and data entry skills.  Previous Legal assistant experience is required.  Confidentiality is a must.

Job Order 63:7

Applications for these positions are being accepted at Premier Staffing.

Accounting/Bookkeeping: Temp/Hire – Monday – Friday 7:30am-4:30pm. Overtime may be required.

Qualifications
•Knowledge in accounting/bookkeeping
•Proficiency with accounting software (e.g. Sage Accounting/QuickBooks)
•Strong knowledge of Microsoft Office, especially Excel
•Ability to manage multiple tasks and deadlines
•Strong attention to detail and organizations skills
•Ability to work independently and as part of a team
•Adaptability, flexibility, and problem solving

Responsibilities:

• Keeps records of financial transactions for establishment
• using calculator and computer
• Posts details of business transactions to subsidiary accounts in computer files from documents, such as sales slips, invoices, receipts, and check stubs.
• Reconciles and balances accounts.
• May calculate employee wages from time cards and prepare checks for payment of wages.
• May prepare withholding, Social Security, and other tax reports.
• May compute, type, and mail monthly statements to customers.
• Assist with year- end reports for Accountant.
• Answer phones and may greet walk in customers.
• Duties to include filing of invoices and waivers.
• Keep current and compile Certificates of Insurance from subcontractors.
• Compile and organize Operation and Maintenance Manuals for construction projects.
• Other such duties as may be requested.

Skill Requirements:

• Knowledge of Sage Bookkeeping system
• Knowledge of Microsoft office components
• knowledge of teams, zoom software for video conferencing
• Use of copy machine, large format printers, computer and printers
• knowledge of standard office equipment

Job Order 55:8

Applications for these positions are being accepted at Premier Staffing.