Maintenance Director – Monday through Friday from 8:00 am to 4:00 pm – some evenings and weekends as needed for special events

Purpose: The Director of Maintenance shall ensure a clean and safe environment for the purposes of work and worship. Develops, plans, coordinates, organizes, directs, and evaluates maintenance for the church in accordance with policies and procedures, standards, and guidelines; current Federal, State, and local laws and regulations; and as directed by the supervisor by performing the following duties personally or through subordinate employees and/or volunteers. This includes maintenance duties, lawn care, snow removal, vehicle/transportation maintenance, and event set up/take down

Education, Licensure and Experience 

1. High school diploma or general education degree (GED) preferred but not required.
2. Experience and/or certification in management, HVAC, plumbing, electrical and/or carpentry used preferred but not required.
3. Valid Drivers License with an acceptable Department of Motor Vehicles Record.

Essential Functions:

1. Possess, maintain, and apply a practical knowledge base regarding issues and regulations affecting the church and maintenance department. This includes but is not limited to building maintenance and preventative maintenance, environmental, snow removal, van/bus service/maintenance, lawn care, and snow removal.
2. Maintain, update, and access current resource base, keeping apprised of regulations, trends, tools, and developments in maintenance related areas including but not limited to HVAC, plumbing, electrical, and carpentry. Major maintenance and repairs shall be completed by vendors and this position coordinates that process.
3. Oversee, monitor, inspect, maintain, and supervise the planning, coordinating, directing, organizing, scheduling, and implementing the maintenance, environmental, lawn care, snow removal, and/or transportation duties of the building either personally, through subordinates/volunteers, and/or contractors in a timely manner to ensure compliance with church, federal, state, and local quality, safety, and sanitation standards and regulations including but not limited to Life Safety Codes and Building codes.  These duties and instructions may include but are not limited to:
4. Follow instructions given in work assignments, work schedules, work orders, and/or as directed by Supervisor and ask for clarification regarding duties and/or procedures as needed.
5. Communicate and work with all staff in all departments to insure the maintenance department needs of the church are met and work requests are completed timely as well as event set up/take down needs of the church.
6. Monitor that adequate maintenance, environmental, lawn care, and snow removal supplies and equipment levels and inventory are maintained in coordination with church needs and budget.
7. Oversee the care, repair, and maintenance of all equipment, building structures and fixtures, and furnishings.
8. Organize and familiarize self and staff/volunteers as needed to machines and systems in the church, their location, the location of their safety and procedure manuals, safety precautions to be used, fuel types, and related issues. This may include but is not limited to such machines/systems as  boilers; air conditioners; hot water heaters; sprinkler system; mowers/carts/vehicles; compressors; furnaces; fire, sprinkler, and security systems; electrical panels, shut-off valves; whirlpools; dishwashers; slicers; refrigerators; freezers; saws; vacuums.
9. Empty and transport trash and waste to disposal area.
10. Oversee the care, repair, and maintenance of the grounds including but not limited to snow removal, salting, mowing, edging, trimming, fertilizing, and care of sprinkler system.
11. Maintain and implement an ongoing quality assurance program for the maintenance department including a preventative maintenance program of all systems and equipment.
12. Supervise fire and safety protection and prevention in the department and in the church by ensuring staff/volunteers/members are in-service on these policies and procedures; safety and protective clothing are worn (including but not limited to safety goggles, ear plugs); and safety policies and procedures are followed (including but not limited to Lock-Out/Tag-Out) as needed.
13. Coordinate and perform the transportation needs and scheduling of church vehicles. Clean and service church vehicles including but not limited to washing and vacuuming, fueling, oil and filter changes, tire pressure, lubricants, tire rotation, and similar servicing needs.
14. Develop, maintain, review, monitor, and update maintenance department related policies and procedures and job descriptions to ensure duties and services are implemented and performed in a timely and quality manner in accordance with current standards, guidelines, and regulations while meeting the company needs. Uphold and comply with all policies and procedures and encourage staff to do the same.
15. Assist to prepare the department budget for equipment, supplies, labor, capital expenditures/requests, \for review and approval.
16. Review and monitor department budget regularly to ensure efficient operation and to ensure expenditures stay within budget limitations, reporting any budget variance to the Administrator.
17. Approve invoices and payroll to ensure accurate expenditures.
18. Monitor economic trends/costs and recommend to the Administrator adjustments in department services and supplies to make adjustments/recommendations.
19. Participate and as appointed direct/coordinate in regularly scheduled meetings such as staff and similar committee meetings.
20. Communicate to administration regarding issues/concerns regulatory issues, budget, changes in or need for changes in staffing, etc. Resolve and/or report any safety or other concerns to the Administrator, Lead Pastor, or other appropriate individual. Investigate and resolve department quality and service complaints/concerns. Monitor/Identify any employee health and wellness concerns in order to maximize productivity and limit Workers Compensation Claims.
21. Assist with and/or coordinate and conduct orientation and/or in-service programs for staff/volunteers as required, assigned, requested, and/or needed to ensure staff/volunteers are competent to perform assigned duties.
22. Complete administrative duties such as completing appropriate forms, inspections, reports, preventative maintenance audits/checks, and similar items. Document all entries accurately and completely and post as needed.
23. Perform all work assignments and/or work schedules thoroughly and in a timely manner as outlined in work assignments/work schedules and instructed by supervisor in accordance with established policies and procedures including but not limited to Safety, Infection Control, Personnel, including confidentiality and grievances, Abuse and Neglect, OSHA and HIPAA. Report any concerns regarding standard of practice of other staff members immediately to their supervisor.  Ask for clarification regarding policies and procedures or anything else you do not understand as needed.
24. Other duties as assigned.

Supervisory Responsibilities

Recruits, assigns, and coordinates employees and volunteers of the department to ensure quality care and services in accordance with the church policies/procedures and applicable laws. Plans and directs work schedules to assign and coordinate the work of staff and volunteers to promote efficiency of operations and in accordance with budgeted hours including delegating responsibility and accountability to as deemed necessary and in your absence.

Language Skills

     Must be able to read, write, speak and understand the language of the majority cultural group in order to communicate with the staff, congregation members, contractors, and their representatives.  Must be able to hear enough to understand those individuals as well.  Ability to read, interpret, and comprehend documents such as governmental regulations, safety regulations, assignment sheets, Building Codes, and procedure manuals.  Must be able to write reports, business correspondence, policies and procedures, and other administrative forms as outlined above.

Must be able to effectively communicate in an individual settings.  Must be able to present information and respond to questions from individuals and/or groups including staff, congregation members, vendors, and the general public.

Mathematical Skills

Must mathematical skills in order to perform department duties such as mixing chemicals, carpentry, budgetary, charge slips, mileage, and payroll duties.

Reasoning Ability

Ability to apply common sense and judgment in solving problems and interpreting and understanding instructions furnished in written or oral form.  Must be able to make independent decisions when circumstances warrant such action.

Computer Skills

To perform this job, should have knowledge of Internet; Spreadsheets; E-mail, Word Processing; computerized billing; computerized work orders, and ordering software.

Other Skills and Abilities

1. Good organizational skills with ability to prioritize multiple tasks and deal with frequent interruptions
2. Basic office skills such as phone skills, voice mail, copying, faxing, typing, and directing visitors.
3. Ability to cope with the physical and emotional stress of the position as employee.
4. Ability to function independently given assigned duties.
5. Ability to communicate, work, and interact with a variety of individuals.

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk; bend; squat; kneel; twist/turn; push; use hands/fingers handle items, feel, and clean; climb; balance; reach with hands and arms; stand; and smell.  The employee is occasionally required to sit.  The employee must regularly lift/carry/move up to 50 pounds and occasionally life/carry/move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  While performing the duties of this job, the employee is frequently exposed to cold, warm, and/or humid conditions; fumes or airborne particles; toxic or caustic chemicals; electrical and moving mechanical parts of machinery and the building.  The noise level in the work environment is usually moderate but occasionally loud.

Job Order 37:5

Position requires Pre-Employment Drug Screen.

Property Maintenance – Temp/Hire – Monday through Friday – between 30-35 Hours weekly – weekends on call – Areas of service are West Point, Wisner, Uehling and Pilger

To assist the property manager in the operations of the properties through personnel and the maintenance of the physical property, realize the maximum income at minimum operating cost in accordance with the objectives set by the Company and Owner.

Duties:

1. Must have a high school diploma or GED.
2. Must be willing to go to training for Fair Housing or Industry Regulations.
3. Always project a neat and professional appearance.
4. Always be courteous, helpful and sincere to maintain a desirable image for the property.
5. Answer telephone and greet visitors to the office in a courteous and professional manner.
6. Handle all receivables according the company policy and procedures.
7. Receive, record and take appropriate action to handle resident complaints and service requests.
8. Walk through vacant apartments at each site visit. Check setting of thermostats and adjust to proper temperature for weather; check plumbing for leaks; check security of doors and windows; if unit is stated to be ready, check for cleanliness.
9. Assist in leasing apartments; qualifying applicants, completing move-in packets.
10. Assist in filing all documents and work orders.
11. Assist manager in preparing and submitting all required reports in a timely manner. Ensure that reports are rendered both correct and complete.
12. Have knowledge of computer and software used on your properties, if applicable.
13. Responsible for notifying residents of rental increases and inspections if there is no on-site management. If there is site management, communicate with him/her to ensure all proper notices have been delivered and post as required by state law, HUD or Rural Development.
14. Assist with the preparation of annual or interim recertification’s as needed.
15. Maintain an up-to date listing of all current residents, mailing addresses and phone numbers.
16. Assist manager in surveying property. Advise the manger of any discrepancies, i.e. necessary repairs, maintenance staff problems and contractors’ performance on property.
17. Assist manager in surveying all units after complete make-ready has been performed prior to move-in date.
18. Assist manager in the collection of rent and other monies due.
19. Assist manager in preparation of delinquent rent notices or rules and regulation violation notices.
20. Survey on-site offices for neatness and organization.
21. Familiarize yourself with on-site offices and grounds. Learn where important documents, such as resident rent logs are kept, learn the key system, passwords, vendor contacts, etc. Walk the properties and learn where shut off for utilities are located.  Check all maintenance storage areas for proper storage of flammables, equipment and other safety issues.
22. Assist manager in scheduling of the maintenance staff for work orders and make-ready units on properties with no on-site staff.
23. Assist manager to ensure that he/she or the manager is on call 24 hours, 7 days per week.
24. Responsible for turning in completed time sheets bi-weekly to manager.
25. Assume duties of manager when manager is out of office.
26. Perform other duties that may be requested by the property manager or site manager.
27. Comply with all published policies and procedures established for the property.

Job Order 464:2

Applications for these positions are being accepted at Premier Staffing.

Maintenance  – Temp to Hire position – Monday through Friday – 8:00 am to 4:30 pm – on call every 3rd weekend

Position Summary

Assists with the maintenance needs of the resident/tenants and campus in accordance with established company policies and procedures, standards, and guidelines; current federal, state, and local laws and regulations governing the department and campus; and as directed by the supervisor by performing the following duties personally or through subordinate team members.

In this role you will:

• Assist with the Maintenance and/or Transportation duties of the campus and/or residents/tenants as delegated by the Director of Maintenance.
• Assist, investigate, and resolve maintenance related quality and service complaints/concerns as delegated.
• Complete administrative duties such as appropriate forms, inspections, reports, preventative maintenance audits/checks, and similar items. Document all entries accurately and completely and post as needed.

Qualified candidates will have:

• Minimum of a high school diploma or general education degree (GED) preferred, but not required.
• Experience and/or certification in management, plumbing, electrical and/or carpentry preferred, but not required.
• HVAC experience preferred
• Valid driver’s license with an acceptable Department of Motor Vehicles Record.
• Must be willing and able to become CPR and first aid certified.
• Must be a minimum of 18 years old or 23 years old if duties require driving campus vehicle.

Job Order 419:5

Applications for these positions are being accepted at Premier Staffing.

Maintenance Supervisor –   Temp to Hire position – Full time – 7:30 am to 4:00 pm

Duties and Responsibilities

General:

• Maintain a professional image and attitude in keeping with the objectives of the Authority and residents’ welfare.
• Report to the Executive Director each day to communicate daily needs of the property.
• Report any observed problems in units or on the property to the Executive Director.
• Wear uniform shirt and identification as provided/directed by the Executive Director. Jeans or khaki pants may be worn that are in good condition and free of dirt, paint and holes. Work boots and/or tennis shoes may be worn; however, sandals are not allowed.
• Supervise any subordinate maintenance staff of the site.
• Recommend, when appropriate, the use of outside contractors for some projects and supervise their work.
• Maintain records and prepares reports in accordance with regulations.
• Participate in the hiring process by interviewing candidates and making hiring recommendations.
• Make recommendations for changes in policies and procedures in response to changing conditions, requirements, regulations or technology.
• Assist in preparations of maintenance budget for the site.
• Regularly conduct inventory of equipment, tools, parts and supply of materials.

In the event a property requires multiple maintenance personnel, the Maintenance Supervisor is responsible for overseeing the following work tasks, and may be involved in the actual labor to complete the same. In addition, the Maintenance Supervisor is responsible for coordinating the crew, assessing employee performance, hiring, reviewing time and leave reports, performing appraisals of staff, and ensuring that staff are properly trained.

Physical Requirements:

• Physical aspects of the job may require heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, and carrying.

Grounds:

• Keep or ensure that the grounds, garbage container areas, hallways, garages and/or parking lots, in a neat and orderly manner not allowing any trash or debris to accumulate. Patrol these areas every morning and continually throughout the day. Depending on the property, you may be required to vacuum and/or blow hallways, parking areas and/or breezeways as necessary. The direct supervisor will determine the frequency of these duties. Some properties may require these tasks daily.
• Oversee and assist all work associated with the upkeep of the grounds.

Work Orders:

• Work orders are to be recorded in the work order system. Work orders are to be prioritized and completed according to Maintenance Plan/Policy.
• Maintain and periodically analyze work orders for consistent patterns or long-term maintenance concerns.
• Always report questionable activity, unsanitary conditions, unauthorized occupants and/or pets to the Executive Director.

Building & Common Area Maintenance:

• Regular maintenance of the building exteriors, building interiors and common areas are the responsibility of the Maintenance Supervisor and include but are not limited to pressure-washing as needed, painting and maintenance of all building systems such as gutters and downspouts, roof drainage systems, surface water management systems, fire alarm systems, fire extinguishers, signage, laundry centers, and any other common areas, etc. The Maintenance Supervisor should conduct a monthly check of all property systems to determine the maintenance needs of any aspect of housing units, including major equipment.
• Assist in the procurement of outside contractors when necessary and help establish general guidelines and priorities in the contractor’s projects.
• Participate in annual inspection of units to determine the need for preventative and restorative repairs.
• Perform a wide variety of electrical, plumbing, carpentry, and preventative maintenance tasks, as needed.
• Crawl spaces and venting areas are especially susceptible to stray cats, insects, birds and rodents. A monthly check that all areas are sealed should be conducted with supplemental pest control called should the need arise.

Parking Areas:

• Parking areas are to be maintained in a clean and safe manner. Speed bumps, fire lanes and parking stalls should always be crisply painted. Any potholes should be addressed immediately with cold patch, with larger jobs being bid by asphalt contractors.

Inventory, Tools & Supplies:

• The Authority will supply Maintenance staff with basic tools such as a hammer, screwdrivers, drill, etc. Specialty tools used for property purposes may be purchased with the approval of the Executive Director.
• Keep an inventory on all parts and tools belonging to the property. Maintain materials and tools in a neat and orderly manner at all times. Maintain a neat and organized workshop area free of clutter and debris. Upon completion of maintenance task, all tools and excess supplies shall be cleaned up and stored appropriately.

Bids & Vendors:

• Larger projects that will likely cost over $10,000 such as re-paving, exterior paint, roof replacements and the like requires bid specifications be prepared and at least three bids for the same work/same product are obtained. Occasionally, bid specifications may require a consultant’s expertise to prepare, which should be discussed with the Executive Director prior to obtaining such services.
• The Authority takes great pride in the relationship developed with many vendors. The Authority expects each staff member to treat vendors with respect, fairness and honesty. The Authority does not allow ‘kick-backs’ or gifts from vendors.
• The Authority does not use any vendor ‘exclusively’.
• The Authority does not ever allow vendors to charge materials or anything on property accounts.

Turnovers:

• Vacant units are to be turned and made market ready within 7 days of the prior resident’s move-out. Status of vacant units should be reported to office staff daily.
• During the 3^rd week of every month, pre-inspect any units on notice to vacate and assess what maintenance supplies will be necessary to return the units to market ready status. Prepare a supply order in writing and turn it in to the Executive Director for approval.
• At the discretion of the Executive Director and depending on size of property and number of turnovers, maintenance personnel may be required to paint units.
• Vendor scheduling may be done by the Maintenance Supervisor at the discretion of the Executive Director to include painters, cleaners and carpet cleaners.
• Change the lock(s) on unit doors and make or have made any necessary keys. Occupied unit keys may require changing periodically depending upon the situation.

Vehicle use/ Mileage/ Supply transport

• Authority vehicles are to be driven only by approved licensed drivers with a clean driving record. These vehicles are to be used on the property only for the transport of supplies. Residents are not allowed in or on the vehicles at any time. The vehicles are to be maintained in a neat and orderly manner at all times. Abuse or misuse of vehicles may cause the elimination of the vehicle and/or revocation of driving privileges.
• It is not recommended that personal vehicles be used and mileage for travel on the property is not reimbursed.
• Mileage reimbursement is reserved for special trips, not for regular trips to pick up supplies. Should the need arise for mileage reimbursement, complete the provided form and turn in monthly. Mileage is paid through accounts payable, not through payroll.

On-call Emergencies:

• The Maintenance Supervisor and Maintenance Mechanic must be available to take emergency calls 7-days a week. The staff person on-call will be equipped with a cell phone and is required to return calls within 30 minutes.
• Maintenance staff must never respond to an emergency call while intoxicated or after consuming alcohol.
• On call emergencies are considered anything involving life-safety issues, floods, fires, earthquakes, other natural disasters or major destruction or threat to the physical property.
• Maintenance staff are never allowed to carry weapons.

Safety:

• All staff must strictly adhere to safety policies and procedures to prevent on the job injuries and maintain a safe work and living environment. Additional safety training is available through the Authority office.

Skill Requirements

• Knowledge of the principles of management and supervision.
• Knowledge of HUD regulations regarding housing quality standards and other maintenance related standards.
• Knowledge of the Authority’s policies and procedures.
• Knowledge of the physical layout of the site.
• Knowledge of building and grounds maintenance, including standard practices, methods, tools, materials, electrical, plumbing, HVAC, painting, carpentry, and grounds keeping.
• Knowledge of safety rules, including accident causation and prevention.
• Knowledge of occupational hazards and appropriate safety precautions.
• Ability to supervise a comprehensive maintenance program for a public housing site.
• Ability to analyze information from inspections in order to determine the maintenance needs, and the quality of maintenance services provided.
• Ability to develop plans and procedures for efficient and timely completion of work.
• Ability to maintain records in an orderly fashion.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with supervisor, subordinates, co-workers, residents, contractors, and the general public.
• Ability to prepare recommendations and reports, as required.
• Ability to read, understand and work from sketches and blueprints.
• Ability to understand oral and written instructions.

Qualifications for this Position

• High school education or equivalent. Some college preferred.
• Experience in multifamily maintenance and experience involving public contact preferred.
• Valid driver’s license and current vehicle insurance.
• Use of personal automobile for local job-related travel and pick-up, or ability to drive pickup truck and van.
• Neat, clean and appropriate appearance.
• Some type of formal training or experience in the following areas: carpentry; light plumbing work; light electrical work; painting; refurbishing and Authority’s “Maintenance Test”.
• Willingness to pitch in and work in areas other than repairs and maintenance, i.e. janitorial, custodial, gardening, painting, etc.
• Physical aspects of the job may require heavy lifting, bending, kneeling, stooping, climbing, balancing, and carrying.

NOTE: This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification.

Job Order 461:1

Applications for these positions are being accepted at Premier Staffing.